Here is the Privacy Policy for Staffroom Academy:

STAFFROOM ACADEMY — PRIVACY POLICY

Last updated: May 2026

Our Commitment to Your Privacy

At Staffroom Academy, we understand that the educators who trust us with their time and professional development also trust us with their personal information. We take that responsibility seriously. This Privacy Policy explains clearly what information we collect, why we collect it, how we use it, and the choices you have over your data.

We do not sell your data. We do not share it for commercial purposes. And we will never use it in a way that undermines the trust of the teaching community we exist to serve.

1. Who We Are

Staffroom Academy is a practitioner-led educator development platform offering workshops, expert panel discussions, and professional learning resources for school teachers across India. References to "we," "us," or "our" in this policy refer to Staffroom Academy. References to "you" refer to any person who visits, registers on, or uses our platform.

2. Information We Collect

We collect only the information we genuinely need to provide you with a meaningful experience on our platform.

2.1 Information you give us directly

When you register for an account, sign up for a workshop, apply to join the Expert Panel, or contact us, you may provide:

• Full name
• Email address
• Phone number
• School or institution name and location
• Designation or role
• Years of teaching experience
• Boards and subjects taught
• Professional background and areas of expertise (for Expert Panel applicants)

2.2 Information we collect automatically

When you visit our website, we may automatically collect certain technical information, including:

• IP address and approximate location
• Browser type and version
• Device type
• Pages visited and time spent on each page
• Referring website or source

This information is collected through standard web analytics tools and is used in aggregate form to understand how our platform is being used and to improve the user experience.

2.3 Payment information

Where workshops carry a registration fee, payments are processed securely through third-party payment gateways. We do not store, process, or have access to your card or banking details at any point.

3. How We Use Your Information

We use the information we collect for the following purposes:

3.1 To deliver our services To process your registration, confirm your workshop enrolment, send session details, and provide access to platform content.

3.2 To communicate with you To send you information about upcoming workshops, new sessions, Expert Panel discussions, white papers, and platform updates relevant to your professional development.

3.3 To personalise your experience To recommend sessions, content, and resources that are relevant to your teaching background, subject area, or professional interests.

3.4 To improve our platform To analyse how our platform is being used, identify areas for improvement, and ensure our workshops and resources continue to serve the teaching community effectively.

3.5 To maintain safety and integrity To verify identity where necessary, prevent misuse of the platform, and ensure a respectful professional environment for all participants.

4. How We Share Your Information

We do not sell, rent, or trade your personal information to any third party.

We may share limited information in the following circumstances only:

4.1 Service providers We work with trusted third-party service providers — including payment processors, email communication tools, and website hosting services — who assist us in operating the platform. These providers are contractually bound to use your data only as directed by us and in accordance with this policy.

4.2 Expert Panel visibility If you join our Expert Panel, your name, professional designation, and institutional affiliation may be displayed on the Staffroom Academy website and in related communications, as is standard practice for expert contributors in the education sector. You will be informed of this before your profile is published, and you may request changes or removal at any time.

4.3 Legal requirements We may disclose your information if required to do so by law, court order, or regulatory authority, or where we believe disclosure is necessary to protect the rights, safety, or property of Staffroom Academy or others.

5. Cookies and Tracking

Our website uses cookies — small text files stored on your device — to improve functionality and understand how visitors use our platform.

We use cookies for the following purposes:

• Essential cookies — necessary for the website to function, including maintaining your login session
• Analytics cookies — to understand traffic patterns and user behaviour in aggregate, helping us improve our content and structure
• Preference cookies — to remember your settings and preferences across visits

You can manage or disable cookies through your browser settings at any time. Please note that disabling certain cookies may affect the functionality of the platform.

6. Data Retention

We retain your personal information for as long as your account is active or as needed to provide you with our services. If you choose to close your account or withdraw from the platform, we will delete or anonymise your personal data within 30 days, except where we are required to retain it for legal or regulatory purposes.

Session attendance records and transaction records may be retained for up to 7 years in accordance with applicable financial and legal requirements.

7. Your Rights

You have the following rights with respect to your personal data:

Right to access — You may request a copy of the personal information we hold about you at any time.

Right to correction — You may ask us to correct any information that is inaccurate or incomplete.

Right to deletion — You may request that we delete your personal data, subject to any legal obligations that require us to retain it.

Right to withdraw consent — Where we rely on your consent to process your data (such as sending you marketing communications), you may withdraw that consent at any time by clicking "unsubscribe" in any email or contacting us directly.

Right to data portability — You may request that we provide your data in a structured, commonly used format.

To exercise any of these rights, please contact us at the details provided in Section 10.

8. Data Security

We take the security of your personal information seriously and implement appropriate technical and organisational measures to protect it against unauthorised access, loss, alteration, or disclosure.

These measures include:

• Secure HTTPS encryption across the platform
• Access controls limiting who within our team can view personal data
• Secure third-party payment processing
• Regular review of our data handling practices

While we take all reasonable precautions, no system is entirely immune to security risks. We encourage you to use a strong, unique password for your account and to contact us immediately if you suspect any unauthorised use.

9. Children's Privacy

Staffroom Academy is a professional development platform intended for use by adults — specifically, practising school educators and education professionals. We do not knowingly collect personal information from anyone under the age of 18. If you believe a minor has provided us with personal information, please contact us and we will take prompt steps to remove it.

10. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. When we make significant changes, we will notify registered users by email and update the "Last updated" date at the top of this page. We encourage you to review this policy periodically.

Your continued use of the platform following any update constitutes your acceptance of the revised policy.

11. Contact Us

If you have any questions, concerns, or requests relating to this Privacy Policy or the way we handle your personal data, please reach out to us:

Staffroom Academy Attn: Privacy [Email Address] [Website URL] [City, State, India]

We aim to respond to all privacy-related enquiries within 7 working days.

This Privacy Policy should be read alongside our Terms and Conditions, which together govern your use of the Staffroom Academy platform.